How to reduce reactive maintenance

Reactive maintenance, by definition, will always have you on the back foot, leading to you have to fix a problem quickly.   If you only discover at the point you need what is not working properly, you will have an urgent problem to deal with and are effectively forced into reactive maintenance mode which can be stressful, time-consuming and costly.

While you cannot completely eradicate the unexpected breakages and breakdowns, you can certainly reduce a good number of them, by simple maintenance management.   Here’s how.

Create a schedule

If you have a good maintenance and assessment schedule in place, following the servicing and operating guide recommendations for your equipment on a regular planned basis you will pre-empt and often eliminate a good number of the reactive maintenance jobs forced upon you.

Prevention is the key to reducing reactive maintenance.

Advanced preventative measures have the benefit of being planned into your time and cost budgets.  You can save a good number of the headaches you get from dealing with a last-minute emergency by having a good maintenance and repair company, who can often work with you to come up with a schedule for preventative maintenance during business down-times.

Don’t wait till it breaks

Check your equipment regularly, to ensure equipment you don’t use as often is in the best condition routinely so that it is ready to go when you need it. This is equally important for any equipment you use all the time too – do not ignore it just because it is working.  Keep up routine and regular maintenance and parts checking, and you’ll reduce the likelihood of your business being affected by reactive maintenance repairs.

Analyse and plan.

Use what you already know to plan for the future. You may know that at certain times of the year your equipment is used heavily, so plan in advance to make all the necessary checks and ensure it is likely to last out the heavy usage periods.

If you have repeated breakages in certain areas, learn from them so that you are fully equipped to be back running as soon as possible next time.  Avoid waiting times for parts to arrive, make sure where possible you have them to hand or can source them at a moment’s notice.  A good maintenance company will be able to help with this.

Perform routine root cause analysis to identify the true causes of any issues and look at the triggers

Conduct system walk-downs, and record problems as a group. Use elimination techniques along with quality circles using working level and cross-functional groups to assess and report on any issues and suggest solutions. It may be that a newer piece of equipment bought sooner will avoid heavy repair costs of something that isn’t working efficiently.

In essence, the more prepared and on top of maintenance you are, the less chance of being forced into reactive maintenance, avoid the damage to your business. Why not speak to the Hereco team today so we can help you avoid costly and stressful reactive maintenance issues.

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